Prevent fraud, process bypasses and and unauthorized changes in Dynamics 365 Business Central

It's time to stop system manipulation and bypassing internal processes that can lead to fraud.

It happens too often that funds are misappropriated and paid to the wrong recipients. Sometimes, these errors are due to human mistakes, but in other cases, they involve deliberate fraud by individuals with deep knowledge of the organization. These people exploit "gaps" in internal processes or misuse system functionalities, especially when it’s common knowledge that the company lacks adequate monitoring and technical oversight, or that no audit processes are in place.

For any organization, it is crucial to safeguard against such exploitation, ensuring that no one is tempted to misuse the company’s trust (and systems) to divert payments to themselves instead of to legitimate suppliers. Moreover, implementing these technical safeguards can help remove unnecessary suspicion from employees by ensuring it is the company’s responsibility to secure its financial systems and prevent unauthorized activities.

VisionSecurity monitors for unauthorized or unintended use of the system and helps prevent and detect unwanted transactions before they are executed without disrupting normal user activities.

- Custom Monitoring: Flexible setup to monitor specific tables and fields, with filtering options available.

- Configurable Approval Workflows: Set up approval processes for the creation, modification, or deletion of monitored data.

- Shared Approvals: Assign multiple approvers within a group to ensure quick processing of change requests with minimal operational disruption.

- Standardized Reporting: Generate reports highlighting important information, including change logs with originators and approvers, and filtered payment reports.

VisionSecurity offers both intelligent approval management for changes to payment details and advanced reporting on modifications and payments. The intelligent approval system allows users to specify which fields they want to monitor and require approval for - including fields in related tables, such as vendor bank accounts. This field and table monitoring can be set up directly within Business Central by superusers after minimal training.

For example, if a vendor’s payment details are modified but not approved, no payments or purchase invoices can be posted for that vendor. However, open purchase invoices will still proceed through the approval workflow as usual. Payments can either be blocked before they are exported from Business Central or flagged, so they remain in a separate journal until the changes are approved.

While the standard Business Central change log allows you to assess the risk of potential misuse, VisionSecurity goes further by preventing misuse before it happens.

Supported Editions:

The app supports the Essentials and Premium Editions of Microsoft Dynamics 365 Business Central.

Supported Countries:

All

Supported Languages:

This app is available in English (United States) and Danish (Denmark).

VisionSecurity

by Vision People A/S